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E-Way Bill Generation

An e-Way bill is a legal document supporting the transportation of goods from one place to another for GST purposes. It evidences the consignment by providing details about the consignor, consignee, goods, taxable value, and GST. The e-Way bill must be generated before sending the goods. An e-Way bill is a 12-digit number assigned by the e-Way bill portal of GST.

About E-Way Bill Generation

Persons Responsible For Generating E-Way Bill

  • Suppliers or Sellers
  • Recipients or Buyers
  • GST officers
  • Transporters

When An E-Way Bill Must Be Generated?

An e-Way bill must be generated before sending the goods on consignment. That is, the e-Way bill must accompany the goods in transit of a value of more than Rs 50,000.

Steps To Generate E-Way Bill

Website

  • Go to the official e-Way bill portal.
  • Login to your e-Way bill account by providing your username, password, and captcha.
  • Click on “Generate Now” on the left menu bar.
  • A new e-Way bill entry form is displayed.
  • The form requires details like you prepare an invoice.
  • Enter the transaction type. Whether it is outward or inward.
  • Enter the transaction subtype as applicable.

    • 1. Export

    2. Job work

    3. Semi-Knocked Down (SKD)/ Completely Knocked Down (KKD) condition

    4. Recipient not known

    5. For own use

    6. Exhibition

    7. Line sales

    8. Others

  • Provide the document type. Whether it is a tax invoice, bill, challan, bill of entry, credit note, or others along with the document number and date. The date must be recent and current date. You cannot enter a future date.
  • Enter the name, GSTIN, and address of the consignor and consignee.
  • Describe goods like

    • 1. Product name

    2. Description

    3. HSN code

    4. Quantity

    5. Units

    6. Taxable value

    7. Tax rate

  • The total taxable amount, CGST, SGST, IGST, Cess, and total invoice value will be displayed.
  • Provide the transport details. Mode of transport, whether it is by road, rail, air, or ship.
  • Vehicle type, whether it is regular or over-dimensional cargo.
  • Vehicle number, transporter document number, and date.
  • Click “submit” once you have reviewed all the information entered.
  • Ensure to enter the correct details as the e-Way bill will be used to auto-populate GST return entries.
  • An e-Way bill is generated with a QR code embedded with all the essential details about the consignment.
  • The transporter should carry a copy of the e-Way bill until the consignment reaches the destination.

SMS

E-Way bill generation via SMS is introduced to enable small taxpayers who do not have access to the internet and computer equipment. One can generate, update, and cancel e-Way bills, update the transporter, and accept or reject the e-Way bill generated by other parties via SMS. You have to register yourself in the e-Way bill portal to use this service.

  • Log in to the official e-Way bill portal.
  • Click on “Registration” and “For SMS” from the left menu bar.
  • You can register only one mobile number for using this service.
  • Enter the mobile number of the main user and click on “Send OTP”.
  • Click on “Verify OTP” after entering the OTP received in your mobile number.
  • The status of the user id with the mobile number used for SMS e-Way bill generation will be displayed.
  • You can activate or freeze the same at any time.

To generate an e-Way bill

Send an SMS from the registered mobile number in the following format to 7738299899. There should be space between each keyword and not any trailing spaces.

EWBG TranType RecGSTIN DelPinCode InvNo InvDate TotalValue

HSNCode ApprDist Vehicle

After EWBG, type the answer to the parameters and send the complete SMS.

Parameter

Meaning

EWBG

E-Way Bill Generation

TranType

Type of the transaction like Outward or Inward Supply etc

RecGSTN

Recipient’s GST number

DelPinCode

Delivery pincode

InvNo

Invoice number

InvDate

Invoice Date

TotalValue

Total value of the goods

HSNCode

HSN Code of the goods

ApprDist

Approximate distance between consignor and consignee

Vehicle

Vehicle number carrying the goods

Once the SMS is sent, the e-Way bill system will run validation. An error message will be sent if any validation errors are found or a 12-digit e-Way bill number is generated and sent to the registered mobile number.

API

There is softwares for GST in the market which provides integration of various modules like e-Way bill, accounting, e-invoicing, GST returns, and much more functionalities. The GST system allows the integration of a standalone Application Program Interface (API) with the e-Way bill portal. You can register your ERP that provides an e-Way bill generation facility to the e-Way bill portal by using the following steps.

  • Log in to your account in e-Way bill portal.
  • Click on “Registration” in the left side menu bar and then on “For GSP (GST Suvidha Provider)”.
  • Click “Add/New” and provide your GSP name.
  • Enter the login credentials of GSP and then “Add”.
  • Now your ERP is fully functional to generate e-Way bills.

How To Print The Already Generated E-Way Bill?

  • Log in to your account in e-Way bill portal.
  • Under “e-Way bill”, click on “Print EWB”.
  • Provide the 12-digit e-Way bill number you want to get printed and click “Go”.
  • Click on “Print” or “Detailed Print” as required.

Steps To Generate E-Way Bill For Unregistered Person

  • An unregistered person, if he so intends, can generate an e-Way bill through the portal.
  • Visit the official e-Way bill portal.
  • Under “Registration” from the top menu, choose “E-Way Bill For Citizens”.
  • Click on “Generate New EWB”.
  • Select the state from which the goods are sent.
  • Enter your name, address, email address, and mobile number, and then click “Send OTP”.
  • Submit the mobile OTP received and click on “Verify OTP”.
  • Click the checkbox for verification and click on “Continue to Bill Generation”.
  • Your e-Way bill is generated.

Note

  • Ensure care while generating e-Way bills through SMS. As there is a defined format, any small error can lead to failure or generation of e-Way bills with wrong details in them.
  • Create a transporter, and recipient database in the e-Way bill to avoid entries multiple times.
  • Use in-built calculators from the e-Way bill system to calculate the distance between the consignor and consignee.

FAQs of E-Way Bill Generation:

1. Can my invoice be predated for generating an e-Way bill?

Yes. Your tax invoice can be of a date previous to the e-Way bill date. But the e-Way bill can be generated only for a current date.

2. My consignment value is less than Rs 50,000. Do I still need to generate an e-Way bill?

If you are a GST-registered taxpayer or a transporter, you must raise e-Way bills even if your consignment value is less than Rs 50,000.

3. What is the penalty if I transport my goods without an e-Way bill?

You will be charged Rs 10,000 or tax evaded whichever is higher. The goods can also be confiscated by tax officials.

4. What is the validity of an e-Way bill?

An e-Way bill is generally valid for 1 day.

5. Whether a consignment within 5 km requires an e-Way bill?

No. E-way bill is required for sending goods to a distance exceeding 10 km.

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