An e-Way bill is a document evidencing the transportation of goods by one party to another. The document is electronically generated and is integrated with the Goods and Service Tax (GST) portal. It contains details about the consignor, consignee, transporter, and the details of goods under shipment. It is mandatory to generate e-Way bills before sending the goods to customers. It is a compliance tool whereby the sale or supply is recorded at the time of origination itself. It must be generated by the consignor or consignee and the transporter.
When is the E-Way Bill Mandatory?
Any transportation of goods of value exceeding Rs 50,000 requires the mandatory generation of an e-Way bill. If the consignor or consignee does not generate an e-Way bill, the transporter should mandatorily generate one for consignments of value more than Rs 50,000.
Validity of An E-Way Bill
Distance less than 100 km
Distance for every 100 km or part thereof
Additional 1 day
An e-Way bill generated at 5 pm on 24th January 2022 shall be valid until midnight of 25th January 2022. The validity commences from the first entry update about the vehicle by the supplier or the transporter.
The validity of an e-Way bill is measured by the distance between the consignor and the consignee’s place. The distance is ascertained by the map feature used by the e-Way bill system.
An additional day is added to the e-Way bill after the vehicle has travelled 100 km. If the vehicle has to travel 320 kms to deliver the consignment, the validity of the e-Way bill will be 3 days. 1+1+1.
In the case of Over Dimensional Cargo, additional days are added for every 20 km.
As per the latest facility, the transporter can even update the actual distance travelled for transporting the consignment. However, the variations in the distance can be a maximum of 10% than the distance computed by the e-Way bill system.
How To Extend The Validity Of An E-Way Bill?
The validity of an e-Way bill can be extended only by a transporter or the supplier. The validity of an e-Way bill can be extended under exceptional circumstances like natural calamities, accidents, public chaos, etc. The transporter or supplier needs to explain the proper reason to extend the validity of an e-Way bill.
The e-Way bill can be extended 8 hours before or 8 hours after the expiry of the original validity.
Find the procedure to extend the validity of an e-Way bill.
- Log in to your e-Way bill account.
- On the left menu bar, under “E-Way bill”, select “Extend Validity”.
- Select or enter the e-Way bill number which should be extended and select “Yes”.
- Provide the reasons for extending the validity and the details of the vehicle.
- Choose the relevant sections from the drop-down list and provide the mandatory remarks.
- A new e-Way bill number is generated.
How To Check The Distance Covered By A Vehicle?
The e-Way bill portal calculates the distance by comparing the pin codes of the supplier and the recipient. One can generate an e-Way bill up to a maximum of 3,000 km.
The e-way bill distance calculator assesses the distance by finding the difference in distance between starting point and ending point of goods using the MAP feature.
How To Generate An E-Way Bill?
Even if you have registered in the GST portal, you must also register in the e-Way bill portal for a generation. The first step is to create a user account in the e-Way bill and follow the given steps to generate an e-Way bill.
- Visit the official e-Way bill portal.
- Click on “Login” at the right corner of the home page.
- Enter your user id, password, and captcha.
- Click on “Generate New” from the drop-down of the e-Way bill.
- Provide all the relevant details and click submit.
- Your e-Way bill is generated with an EWB number.
The e-Way bill system is an integrated portal that combines various compliances in one place. This undoubtedly has simplified voluminous paper works and detailed inspection procedures. The use of automation and online application has made the data visible to every person responsible for the safe transportation of a consignment. The E-Way bill also helps in the easy filing of GST returns.
FAQ of Eway Bill Validity - Check Distance & Validity of E Way Bill
1:Is an e-Way bill required for a distance of 50 km?
No. Part B transportation details need not be filled in if the distance between the consignor and consignee is less than 50 km.
2:What is a TRANSIN or Transporter ID?
It is a 15-digit registration number for unregistered transporters. This can be given to the customers for entering the e-Way bill.
3:There is a mistake in my e-Way bill. Can I correct it?
No. The e-Way bill once generated cannot be edited for correction. You can cancel and generate a new one.
4:I’m moving my goods to my job. Do I need to generate an e-Way bill?
Yes. E-way bill is required to be generated for all the circumstances which necessitate supply.
5:What are the documents to be carried along with an e-Way bill?
The invoice, delivery challan, and bill of entry as applicable along with the e-Way bill number generated must be carried by the transporter.
6:What about multiple invoices for a single consignee?
The E-Way bill is invoice based. That is one e-Way bill must be raised for one invoice. If the goods are transported in a single vehicle, a consolidated EWB combining all EWBs can be generated.
7:What if my consignee rejects the goods?
The transporter can ask for the supply to be treated as a “Sales Return” with relevant documents and generate another e-Way bill for returning the goods to the supplier.