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Introduction

Passport is an important document that has to be kept ready, especially while travelling outside India. This official document is issued by the government and it allows the holder to travel outside the country without any trouble. It helps in identifying an individual and his/her nationality during international travel. It can also be used as an identity and address proof.

If you are looking to get a passport for yourself, the first step is to make an application and arrange all the required paperwork. Although passport application has now become seamless, a few passport applications could be rejected for different reasons. This makes it even more essential to be aware of the passport application process and what consists of the application form. Read on to find out all the necessary details of the passport application form.

What is the process to fill the passport application form?

There are certain rules to be followed while filling a passport application form. These apply to the main and also the supplementary form. Since passport application forms are machine-readable (through ICR scanners), if these are not filled appropriately, these will not be read correctly and could be rejected. Information that has to be included in your passport will be as per what is filled in the form. Therefore, make sure to provide clear and accurate information on the same. It is also considered as a criminal offence if you deliberately provide incorrect or incomplete information or have withheld essential information.

Online Form Submission

  • The first step is to register yourself on the Passport Seva Online Portal. (Use the"Register Now" link available on the Home Page).
  • Login to the Passport Seva website by using the registered Login Id.
  • Click on "Apply for Fresh Passport/Re-issue of Passport" option.
  • Enter the required details in the application form and click on submit.
  • Use the "Pay and Schedule Appointment" link available on the "View Saved/Submitted Applications" page for scheduling an appointment.
  • Online Payment is mandatory to proceed with booking appointments with all PSK/POPSK/PO. Online Payment can be done through either of the following modes:
    • Credit/Debit Card (MasterCard and Visa)
    • Internet Banking (State Bank of India (SBI) Associate Banks and Other Banks)
    • SBI Bank Challan
  • Click the "Print Application Receipt" link for printing the application receipt which contains Application Reference Number (ARN)/Appointment Number. Printout of Application Receipt is not required any longer. Showing SMS that contains your appointment details is now accepted as proof of your appointment while visiting the Passport Office.
  • Visit the Passport Seva Kendra (PSK)/Regional Passport Office (RPO) as per your appointment booking. Do carry your original documents.

Offline Form Submission

Guideline for offline form filling and submission is as follows:

  • All the details in the form must be filled in Capital letters and each box should contain only one letter
  • Ensure to use a ball-point pen in blue or black colour. Avoid using an ink pen
  • Fill in only required details and leave the non-applicable sections blank. Do not strike out or mark as NA in case a field doesn't apply to you.
  • Avoid folding or dirtying the form
  • Passport Photograph - Do not stick a photograph if the form has to be submitted at a PSK. If you are submitting the form at other centres such as DPCs, SPCs or CSCs, you will need to paste a photograph as per the following dimensions and specifications:
    • Unsigned photograph
    • Only one photograph has to be pasted which fits in the space given, neither big nor small
    • Latest colour photograph
    • Frontal view of the applicant, head centred with both ears and facial edges should be visible, eyes must be open. The photograph should have a neutral facial expression
    • White background with a dark outfit (no uniforms are permitted)
    • Dimensions - 4.5 cms X 3.5 cms
    • Use good quality paper for the photo. Computer prints are not allowed, damaged/torn photos will be rejected.
    • The applicant must sign under the passport within the box given. In case of minor applicants, the minor’s signature/thumb impression is required. Parents/guardians cannot sign on behalf of the minor. Signature/thumb impression has to be within the box and must be accurately scanned.

How can I fill my passport application form?

Here are the details of a passport application form and how you can fill the same:

Column 1. Service Required

1.1 Applying for Fresh Passport OR Re-issue of Passport

1.2 If reissue, specify the reason(s):

  • Validity Expired within 3 years/ Due to Expire
  • Exhaustion of Pages
  • Validity Expired more than 3 years ago
  • Lost Passport
  • Change in Existing Personal Particulars
  • Damaged Passport

1.3 If there is a change in existing personal particulars, specify reason(s) - Appearance, Signature, Given Name, Surname, DOB, Spouse Name, Address, Delete ECR, Others, Please Specify

1.4 Type of Application: Normal OR Tatkal

1.5 Type of Passport Booklet: 36 pages OR 60 Pages

1.6 Validity Required: (For minors between 15 and 18 years) 10 Years OR Up to age 18

Column 2. Applicant Details

2.1 Applicant's Given Name

2.2 Are you known by any other names (aliases)? YES OR NO

2.3 Have you ever changed your name? YES OR NO

2.4 Date of Birth (DD-MM-YYYY)

2.5 Place of Birth (Village or Town or City) Includes District, State And Country Details

2.6 Gender: Male, Female, Transgender

2.7 Marital Status: Single, Married, Divorced, Widow/ Widower, Separated

2.8 Citizenship of India by Birth, Descent, Registration/ Naturalization

2.9 PAN

2.10 Voter ID

2.11 Employment Type:

PSU, Government, Statutory Body, Retired Government Servant, Self Employed, Private, Homemaker, Not Employed, Retired-Private Service, Student, Others, Owners, Partners & Directors of companies which are members of CII, FICCI & ASSOCHAM

2.12 If employed in Government/ Statutory Body/ PSU, specify the organization name

2.13 Is either of your parents (in case of a minor)/ spouse, a government servant? Yes OR No

2.14 Educational Qualification

2.15 Are you eligible for Non-ECR category

2.16 Visible Distinguishing Mark

2.17 Aadhaar Number

Column 3. Family Details

3.1 Father's Given Name

3.2 Mother's Given Name

3.3 Legal Guardian's Given Name

3.4 Spouse's Given Name

3.5 If the applicant is minor, provide the following details:

Parent's Passport Details: Father/ Legal Guardian's File/ Passport Number, Father/ Legal Guardian's Nationality, if not Indian, Mother/ Legal Guardian's File/ Passport Number, Mother/ Legal Guardian's Nationality, if not Indian

Column 4. Present Residential Address Details

4.1 Enter the year and month since which you have been residing at your current address

4.2 House No. and Street Name: Village/Town/City, District, Police Station, State, PIN, Mobile Number, Email ID

4.3 Is permanent address the same as present address? YES OR NO

Column 5. Emergency Contact Detail

It Includes Name and Address, Mobile Number, Email ID

Column 6. Details of applicant's references

6.1 - Name your first reference along with his/her address and phone numbers.

6.2 Name your second reference along with his/her address and phone numbers.

Column 7. Previous Passport/ Application Details

7.1 Details of latest held/ existing/ lost/ damaged Ordinary Passport/ Identity Certificate:

Passport/ Identity Certificate Number, Date of Issue, Date of Expiry, Place of Issue

7.2 Have you ever applied for a passport, but not issued? YES OR NO

Column 8. Other details

8.1 Have you ever been charged with criminal proceedings or any arrest warrant/ summon pending before a court in India? YES OR NO

If yes, fill Column 7.1 of Supplementary Form

8.2 Have you at any time during 5 years immediately preceding the date of this application been convicted by a court in India for any criminal offence & sentenced to imprisonment for two years or more? If yes, fill Column 7.2 of Supplementary Form

8.3 Have you ever been refused or denied a passport? If yes, give the reason for refusal or denial of Passport in Column 7.3 of Supplementary Form

8.4 Has your Passport ever been Impounded or Revoked?

If yes, provide details in Column 7.4 of Supplementary Form

8.5 Have you ever applied for/ been granted political asylum to/ by any foreign country? If yes, provide details in Column 7.5 of Supplementary Form

8.6 Have you ever returned to India on an Emergency Certificate (EC) or were ever deported or repatriated? If yes, provide details in Column 7.6 of Supplementary Form

Column 9. Fee Details

9.1 Fee amount in (Rs)

9.2 If paid by Demand Draft (DD), provide the following details:

DD Number, DD Issue Date, DD Expiry Date, Bank Name, Branch

Column 10. Enclosures

Column 11. Self-Declaration

Important Things to Remember while Filling the Passport Application

Here are a few crucial points to be kept in mind while filling an application form:

  • All the information filled should be in capital letters and maintain 1 letter per box rule. The form should be filled and there should be space between two words
  • Your name must be mentioned very clearly with one letter per box. Ensure to fill in the given name or surname. Every word has to be separated by leaving a blank box between two words.
  • An ink pen should not be used. Use a ballpoint pen in blue or black colour.
  • The application form should not be folded, dirtied or smudged.

FAQs

1. What are the things I need to take care of while applying for a passport online?

For an online passport application, you must first get yourself registered. You can also download an e-Form which can be filled offline and uploaded later. To apply for a passport online, please click on "Home". You can also upload the documents required for applying for the passport. You should have the scanned copy of the documents.

2. What application types are handled at a Passport Office?

Following types of applications are processed at a Passport Office (PO):

  • Special purpose passports for visiting countries like Israel/Taiwan
  • Diplomatic and Official Passports
  • Processing of District Passport Cell applications and cases sent by respective Passport Seva Kendra
  • Processing of complex cases escalated by Assistant Passport Officer at Passport Seva Kendra to Regional Passport Officer at Passport Office

3. Can I apply for a fresh passport at the Passport Office near my place?

No, a passport application cannot be directly made at a Passport Office. You must first visit Passport Seva Kendra/ Post Office Passport Seva Kendra for submitting your passport application.

4. What documents do I need to submit while applying for a passport in tatkal mode?

Here are the documents that you need to submit while applying for a passport in the tatkal mode:

  • Proof of present address.
  • Proof of date of birth.
  • Prior Intimation letter as per Annexure H.

5. Is it necessary to carry a printout of the passport application form for re-issuance?

No, you don’t have to carry the printout of the passport application form while visiting the passport office as per scheduled appointment. An SMS will be sent on your registered mobile number and this is accepted as proof of appointment.

6. Can I apply for a passport online?

You can apply for a passport online by visiting the Passport Seva website. The Ministry of External Affairs has set up the online passport applications process. Thus, if you're looking to either renew or apply for a fresh passport, you will need to follow the online process.

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